Audit type — supplier & vendor audits

Supplier audits, planned, scored and closed

Qualify and re-audit your supply base on one system. Plan supplier audits, run the on-site assessment on mobile against a scored checklist, issue non-conformances to the supplier, follow corrective action to closure, and rate every vendor — with customer and certification-body audits hosted the same way. Fast Audit serves quality- and compliance-driven manufacturers of every kind, cloud or on-premise, across India and worldwide.

Scored
checklist rolls up to a rating
On-site
mobile assessment at the vendor
NC to supplier
issued, tracked and closed
Supplier Audit — Live
📋 Audit Plan & Checklist Supplier
Vendor · scope · due date
Scored checklist copied · Released (4)
🔧 On-site Assessment Scored
Process control · conforms · score 4
Traceability gap · NC raised · score 1
✅ NC & CAPA to Supplier Closed
Action plan received · auditor verified
Report & rating issued · Grade B
⚠ Repeat NC → Re-audit Tracked
Repetitive finding · re-audit scheduled
Druv AI
"Which suppliers have open NCs?" — answered
Finding clustering · "traceability gaps" theme flagged
Insight: two vendors slipping a rating band year on year
Part of the Fast Suite — 12 products on one platform, built in Pune by Improsys
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Fast Complaint
Fast CRM
Fast Quality
Fast Billing
Fast ERP
Fast Audit
Fast Maintenance
Fast WMS
Fast Inventory
Fast Production
Fast Planning
Fast Project Management
Why supplier-quality teams choose Fast Audit

The supplier-audit problems every
procurement and SQA team knows

Every auditor uses a different vendor checklist

Supplier assessments are scored differently by every SQA engineer. Two audits of the same vendor aren't comparable, and there's no defensible rating to feed sourcing decisions.

Re-audits slip and nobody tracks the plan

A vendor was meant to be re-audited this year and wasn't. Approved-supplier status carries on unchecked, and a slipping supplier is only noticed after a line reject or a customer complaint.

NCs issued to suppliers are never closed out

A non-conformance is emailed to the vendor after the visit. No due date, no verification, no evidence — and the same gap is found again at the next audit.

Customer and certification audits live elsewhere

The audits you run on suppliers and the audits customers run on you sit in different files. When a customer asks for your supplier-audit evidence, it's a scramble.

How Fast Audit fixes each one
One scored supplier checklistAuthor the supplier audit checklist once, with a score on every requirement. Every vendor is assessed against the same agreed set, so scores roll up into a defensible rating you can trust.
A planned re-audit programmeGenerate supplier audits by frequency and count, route the plan for approval, and see on a calendar which vendors are due — so approved-supplier status is backed by an audit that actually happened.
NCs issued to the supplier and closedEach finding is issued to the vendor with a due date and runs supplier → coordinator → auditor sign-off with reminders. The audit closes only when corrective action is verified — with evidence.
Customer & certification audits, same systemHost customer audits and certification-body audits as their own audit types, so the audits you run and the audits others run on you sit together — evidence ready without a scramble.
Supplier audit lifecycle

From a supplier checklist to a rated vendor —
one audit, one traceable trail

Every supplier audit follows the same controlled path — checklist, plan, competent auditor, on-site assessment, NC issued to the vendor and closure — so your supply base is qualified on process, not on a phone call.

Supplier Checklist
Scored question bank per audit scope
Plan audit
Audit Plan
Vendor + scope + due, approved
Assign auditor
On-site Audit
Score, conformance, observation per item
Non-conformance
NC to Supplier
Issued with due date, major / minor
Verify & close
CAPA Closure
Supplier → coordinator → auditor sign-off
Rate
Report & Rating
Supplier audit report · rating band
End-to-end flow

Checklist in → plan → on-site →
NC closed and vendor rated

Fast Audit gives supplier-quality teams the vendor-audit programme they keep trying to run on spreadsheets — with scoring, NC issue and closure built in.

Build the checklist
Author the scored supplier audit checklist once — quality system, process, traceability, sub-tier, delivery and EHS — reused across every vendor
Plan the audits
Generate supplier audits by frequency and count, route for approval, and assign an authorised auditor for each vendor visit
Assess on-site
Score each requirement on mobile at the vendor; every non-compliant answer becomes a finding issued to the supplier
Close & rate
Follow CAPA to closure with multi-role sign-off; the supplier audit report and rating record the outcome and drive re-audits
01 — Scored supplier checklist

One checklist, every vendor comparable

Author the supplier audit checklist once as a reusable audit template — quality system, process control, traceability, sub-tier control, delivery and EHS sections — with a score on every requirement. Every vendor is assessed against the same agreed set, so two audits of the same supplier are directly comparable and scores roll up into a rating you can defend to sourcing and to your customers.

Reusable supplier checklist with a score per requirement
Sections for QMS, process, traceability, sub-tier, EHS
Same checklist copied into every supplier audit
Scores roll up to an overall rating and band
Supplier Checklist — Sections
Scored
Section
Wt
Score
Quality management systemDocumentation, control
25%
4 / 5
Process & control planSetup, in-process checks
30%
3 / 5
Traceability & sub-tierLot control, sub-suppliers
25%
2 / 5
Delivery & EHSOTIF, safety basics
20%
4 / 5
02 — Supplier audit plan

Every vendor, re-audited on schedule

The audit plan generates supplier audits by frequency and count — annually for critical vendors, less often for the rest — spacing due dates and routing the plan for approval. A calendar day, week and month view shows which suppliers are due, so approved-supplier status is always backed by an audit that actually happened, not a certificate on file from three years ago.

Generate supplier audits by frequency and count
Risk-based frequency — critical vendors more often
Approval routing and calendar day / week / month view
Reschedule, edit or cancel a planned supplier audit
Supplier Audit Plan 2026
Approved
Supplier
Due
Freq
State
Castings vendor ACritical · SUP audit
Apr
Yr
Closed
Plating vendor CCritical · SUP audit
Jul
Yr
Due
Fastener vendor EStandard · SUP audit
Nov
2yr
Planned
03 — On-site assessment

Score the vendor as you walk the floor

A qualified auditor runs the checklist entry on a phone or tablet at the supplier. For each requirement they record a score, a conformance verdict, the clause or requirement and an observation — with evidence attached — and see answered-versus-total progress per section. Only auditors qualified and authorised for supplier audits can be assigned, so the assessment is consistent whoever visits.

Mobile worklist of due, released supplier audits
Score, conformance, requirement and observation per item
Evidence files attached at the point of the finding
Only authorised supplier auditors can be assigned
On-site — Plating vendor C
Score per requirement
Incoming inspection records
Score 4
Bath control & calibration
Score 4
Lot traceability
NC minor
Sub-tier supplier control
NC major
2 NCs to issue to the supplier
22 / 24 answered · evidence attached
04 — NC to supplier & closure

Issued to the vendor, tracked to closure

Every non-compliant answer becomes a finding carrying its requirement, the discrepancy observed and an NC category graded major or minor — plus a fresh-versus-repetitive flag against earlier audits. The NC is issued to the supplier with a due date, and corrective action runs on a multi-role sign-off: the supplier or auditee submits the action plan, the coordinator and auditor verify, and reminder emails keep it moving. The audit closes only when every NC is verified.

Requirement, discrepancy and NC category on every finding
Issued to the supplier with a due date and reminders
Supplier → coordinator → auditor closure sign-off
Escalate a major NC to Fast Quality 8D / CAPA
Finding — NCR/SUP/05
Plating vendor C · on-site audit
RequirementSub-tier control
DiscrepancyNo sub-tier audits
NC categoryMajor
Issued toVendor C · due 30d
Action planSub-tier plan received
Sign-offAuditor verified ✓
NC closed — supplier audit report & rating issued
05 — Druv AI audit analytics

Ask your supplier data questions — in plain English

Druv AI is the Fast Suite's AI analytics module. It gives supplier-quality managers a role dashboard over live audit data, a natural-language chat that turns a plain-English question into a query — validated through a read-only security sandbox — and clustering that groups finding and observation remarks into labelled themes, so a systemic problem across your supply base surfaces without anyone hunting for it.

Supplier-audit dashboard over live findings and ratings
Read-only security sandbox — AI can query, never change data
Finding remarks clustered into themes across suppliers
AI insights on NC trends, closure ageing and rating slippage
Druv AI — Ask anything
Natural-language supplier analytics
"Which suppliers have open NCs?"
"Vendors overdue for a re-audit this year?"
"Which suppliers dropped a rating band?"
Cluster: "traceability gaps" — remarks grouped
Cluster: "sub-tier control weak" — grouped
AI insight: repeat findings concentrated in two vendors
Full capability set

Everything Fast Audit covers
for supplier and vendor audits

Scored checklists

Reusable supplier audit checklists with a score per requirement — quality system, process, traceability, sub-tier, delivery and EHS — reused across every vendor.

Supplier audit plan

Risk-based supplier audit programme generated by frequency and count, routed for approval, with a day, week and month calendar and reschedule handling.

Auditor competency

Score auditors against criteria, attach evidence, and record authorised audit types — so only qualified, approved auditors conduct supplier assessments.

On-site assessment

Mobile checklist entry records score, conformance, requirement and observations per item at the vendor, with evidence and answered-versus-total progress.

NC issue & CAPA

Findings issued to the supplier, graded major or minor, and closed through supplier, coordinator and auditor sign-off with due dates and reminder emails.

Report & rating

Supplier audit report and rating, plus auditee, auditor and HOD dashboards and the NC register — showing which vendors have open NCs or an overdue re-audit.

FAQ

Supplier & vendor audits —
what supplier-quality teams ask us

How does a supplier audit run?

Build a scored supplier checklist, plan the audit, conduct the on-site assessment on mobile, issue NCs to the vendor, follow CAPA to closure, and produce a report and rating.

Can it score and rate suppliers?

Yes. Every requirement carries a score, so the audit rolls up into an overall supplier score and rating band you can track across re-audits.

How are NCs issued to the supplier?

Each finding is graded major or minor, issued to the vendor with a due date, and closed through supplier, coordinator and auditor sign-off with reminder emails.

Can it host customer and certification audits?

Yes. Customer audits and certification-body audits run as their own audit types on the same system, so the audits you run and the audits others run on you sit together.

Does it keep a history across re-audits?

Yes. Every audit is retained with its responses, findings, actions and rating, so re-audits build a per-supplier history and repeat findings are flagged.

Can it run on-premise and standalone?

Yes. Fast Audit runs cloud or on-premise and works standalone — no other Fast product is required to run your supplier-audit programme.

Other audit types

Fast Audit also runs

Qualify and re-audit your supply base on one system.

A 30-minute demo — your supplier checklist, your audit plan, your ratings on screen. See scored assessment, NC issue to the supplier and CAPA closure work as one audit trail.

Get a demo View pricing
Scored supplier checklist Planned re-audits NC issued to the vendor Report & rating